Mural Arts Advocates (“MAA”) seeks to fill the position of Vice President for Finance (VPF). MAA is a Pennsylvania Nonprofit corporation, qualified under 501(c)(3) of the Internal Revenue Code, for the exclusive purpose of supporting and advancing the mission and programs of the Philadelphia Murals Arts Program (“MAP”).
The mission of the Philadelphia Mural Arts Program is to unite artists and communities through a collaborative process, rooted in the traditions of mural-making, to create art that transforms public spaces and individual lives.
We use the inspiring, complex, and galvanizing process of creating public art to help thousands of people learn new skills, tell unique stories, steward communities, and leave a visible and positive impact on the city of Philadelphia.
Each year, we bring together artists, public agencies, non-profits, and individuals to conceptualize, design, create, and install more than 50 works of public art. Our collaborative, context-driven approach inspires a sense of communal ownership over public space and empowers people to continue to work for positive change in their communities. We also offer unique project-based learning opportunities for thousands of youth and adults in our Art Education for Youth, Restorative Justice, and Porch Light programs. Participants attend sequential classes that build technical, critical, and teambuilding skills, and prepare them to play a leadership role on projects. Our tour program interprets the world’s largest collection of outdoor murals to thousands of visitors every year and builds supporters and advocates for public art.
The VPF reports directly to the President and Chief Operating Officer (the “COO”) of MAA. The VPF is responsible for all financial functions of MAA as enumerated below, and in that capacity works with a broad spectrum of leadership and line staff throughout the organization. With direct management responsibility for a staff of one senior accountant and two accounting assistants, the VPF directly assists the Chief Operating Officer (COO) with all strategic and tactical matters as they relate to budget management, cost benefit analysis, forecasting needs and risk management. The VPF also works directly with the Director of Development of MAA on planning and tracking MAA’s development activities and compliance obligations with a broad range of funders and government contracts. The VPF coordinates with leadership on the budgets, financial and cash flow planning and reporting for each project and/or program that the organization undertakes.
ESSENTIAL DUTIES AND RESPONSIBILITIES
- Management of all MAA routine financial functions including invoicing, collection, payments, expense control, payroll, inventory and fixed asset management, banking, and monthly and annual financial reporting, including revenue/expense, balance sheet and cash flow.
- Supervise the finance division staff
- Oversee the preparation of detailed invoices for government contracts.
- Prepare and manage the fiscal year operating budget of $7m+, in coordination with all program/project leaders and COO.
- Assist in the calculation of salaries and incentives.
- Monitor financial activity on a monthly basis so that variances between budget and actual are clearly understood and corrective actions, if necessary are in place. Prepare revised forecasts, when appropriate.
- Prepare cash flow projections based on estimated activities of projects, programs, overhead and anticipated revenues.
- Prepare monthly narrative of financial position noting significant issues and provide Board and Senior Management with financial “dash board” that highlights status of current activities and pending events.
- Maintain and document systems to clearly delineate restricted versus unrestricted funds, and ensure that administrative fees are taken when appropriate.
- Maintain systems of internal controls to safeguard financial assets of the organization.
- Interpret legislative and programmatic rules to ensure compliance with all federal, state, local and contractual guidelines and consideration MAA’s long term capitalization issues.
- Address allocation and effectiveness of human resource capacity.
- Assist in the development of new lines of business, specifically in the drafting of prospective programmatic budgets. Review prospective contracts with funders and maintain compliance with all executed contracts.
- Prepare ad hoc financial analysis for COO and program directors when required.
- Ensure that the systems and technology facilitate efficient grant and contract monitoring and reporting.
- Build financial literacy of staff.
- Oversee the annual audit process.
- Ensure the preparation of the annual financial statements is in accordance with U.S. GAAP and federal, state and other required supplementary schedules and information.
- Participate as the lead financial representative at Board, Executive Committee and Audit/Finance Committee meetings.
- Participate as a member of the internal Leadership Team to provide support for organizational success.
- Manage the banking relationship ensuring we have appropriate line of credit, reasonable banking fees and fraud protection.
- Facilitate risk management and underwriting for all insurance policies and employee benefit plans.
- Work with the COO to ensure that a disaster recovery plan is in place.
REQUIRED KNOWLEDGE, SKILLS, AND ABILITIES
- Not-for-profit accounting in accordance with U.S. Generally Accepted Accounting Principles, OMB Circulars A-133, A-110 and A-122, and appropriate Code of Federal Regulations sections.
- Organizational development, human resources, and program operations.
- General office software, particularly the Microsoft Office Suite, Blackbaud’s Financial Edge and Raiser’s Edge software and use of databases.
- Supervisory skills and ability to delegate and mentor.
- Analytical and projection skills that help management and the Board of Directors look beyond the financial history of the organization into future needs and opportunities.
- Strong communication skills and ability to collaborate with staff and Board
- Flexible and able to multitask with the ability to successfully operate in a fast-paced and fluid environment
- Strong organizational skills with attention to details and control of deadlines
- Ability to work under pressure
- A strong interest in improvement of operations by exploring best practices, consulting other experts and expanding the functionality of systems
EDUCATION AND EXPERIENCE
- Bachelor’s Degree in related field
- Certified Public Accountant (CPA ) preferred
- At least ten years of financial and management experience
- Experienced in role of Controller or Chief Financial Officer
Salary: Competitive compensation, including health and dental benefits.
For further information on the City of Philadelphia Mural Arts Program, please visit www.muralarts.org.
Please send cover letter, resume and references by October 31st to firstname.lastname@example.org.